© 2012 Haktrans Global Logistics LLC
Recipient of Loyalty Award from PPL Global Network 2012 * * * Awarded Worldwide Top Agent by WCA Family Nework (IGLN) 2011 * * * Awarded Best Agent for Middle East Region by WCA Family Network (IGLN) 2011 * * * Voted one of the Top 3 Best Agent for Middle East Region by WCA Family (IGLN) 2010 * * *

A move of confidence.

Air Freight Import shipment

to Dubai & Sharjah Airport

Sea Freight Import shipment

to Dubai & Sharjah Seaport

SEA/AIR Trans-shipment Guidelines

& Procedures via Dubai

AIR/AIR Trans-shipment Guidelines

& Procedures Via Dubai

SOP&Guidelines

SOP for AIRFREIGHT SHIPMENTS to DUBAI AIPORT or SHARJAH AIRPORT


Below SOP need to be followed when you consign the shipments to us in DUBAI airport or SHARJAH airport.


1.

AIRPORT OF DESTINATION

 

This SOP is applicable for the AIR shipments destined to DUBAI &
SHARJAH Airport

2.

MAWB CONSIGNEE - (If shipment to DUBAI or Sharjah Airport)

 

HAKTRANS GLOBAL LOGISTICS LLC

P.O. Box 124089, Dubai, U.A.E.

Tel:  +97 14 286 9050

Fax:  +9714 286 9051

Email:  jose@haktrans.com, musthafa@haktrans.com

Contact:  Jose / Musthafa


3.


DESCRIPTION TO BE MENTIONED ON MAWB Console Cargo As per
attached Manifest


4.

HAWB Details to be prepared as per instruction from shipper


5.


HAWB RATING

 

PLS MENTION ONLY - AS AGREED ON HAWB
Pls. do not mention the rates on HAWB


6.


PRE-ALERT to be sent to us

Pls. sent the pre-alert to our office on below email ID

haktrans@eim.ae

jose@haktrans.ae

musthafa@haktrans.com


7.


Documents to be sent with PREALERT

 

Below copy documents must be scanned with the PRE-ALERT to us MAWB, HAWB, Cargo Manifest Your Freight Debit Note if freight amount to be collected from consignee Commercial Invoice & Packing List.


8.


ORIGINAL DOCUMENTS REQUIRED for General Cargo

 

Below original documents are required for customs clearance purpose in Dubai and same need to be inserted in the consol pouch and forwarded  with the shipment

1) Original Commercial Invoice duly signed & Stamped by Shipper

2) Original Packing List duly signed & Stamped by shipper

3) Consignee set of HAWB  

 

Original documents required for FOODSTUFF shipment

 
1) If the shipment is FOODSTUFF, then Original Health Certificate is required     in addition to the above mentioned docs (Sr. # 1 to 4 )


9.


FINE in absence of Original documents

 

Above original documents need to be inserted in the CONSOL POUCH and sent with the shipment In absence of above Original documents, customs will put fine on consignee for USD 275.00.  Hence pls obtain original documents from SHIPPER  and insert in the CONSOL POUCH.  

Pls also ensure that same is being stamped & signed by shipper otherwise customs will fine consignee for USD 275.00

10.


Your debit Note for Freight Amount

 

If Freight amount to be collected from consignee, please raise your

Debit Note to HAKTRANS GLOBAL LOGISTICS LLC

11.


TRADE LICENSE & Customs Import/export Code #


If the shipment is a commercial cargo, then the IMPORTER in UAE must have the following :

1)  Trade License authorizing to Import the goods

2)  Customs Import/Export Code Number In absence
     of above the consignee will not be able to clear the goods.










SOP for SEAFREIGHT SHIPMENTS to DUBAI SEAPORT (Jebel Ali)  or
SHARJAH SEAPORT  

 

Below SOP need to be followed when you consign the shipments to us in DUBAI SEAPORT (Jebel Ali) or SHARJAH SEAPORT

 

1.


SEAPORT OF DESTINATION

 
This SOP is applicable for the SEA shipments destined to JEBEL ALI SEAPORT  & SHARJAH SEAPORT

2.


MBL CONSIGNEE -

(If shipment to Jebel ali - DUBAI OR Sharjah SEAPORT)

 

HAKTRANS GLOBAL LOGISTICS LLC

P.O. Box 124089, Dubai, U.A.E.

Tel:  +9714 35 95 139

Fax:  +9714 35 95 149

Email:  saleh@haktrans.com,  rasheed@haktrans.com

Contact:  SALEH / RASHEED  


3.


DESCRIPTION TO BE MENTIONED ON MBL Actual Commodity declared
by shipper.

 

4.


HBL DETAILS HOUSE B/L to be prepared as per instruction from shipper.

5.


PRE-ALERT to be sent to us  (For Sea freight Import)

 
Pls sent the pre-alert to our office on below email ID

haktrans@eim.ae

saleh@haktrans.com

rasheed@haktrans.com


6.


Documents to be sent with PRE ALERT


Below copy documents must be scanned with the PRE-ALERT to us

MBL, HBL, Commercial Invoice, Packing List, Certificate of Origin &

Your Freight Debit Note if freight amount to be collected from consignee


7.


ORIGINAL DOCUMENTS REQUIRED for General Cargo

 

Below original documents are required for customs clearance purpose in

Jebel Ali  seaport & Sharjah Seaport  

 

1)  Original Commercial Invoice duly signed & Stamped by Shipper

2)  Original Packing List duly signed & Stamped by shipper

3)  Certificate of Origin Original documents required for FOODSTUFF shipment
1)  If the shipment is FOODSTUFF, then Original Health Certificate is required      in addition to the above mentioned docs (Sr. # 1 to 3 )


8.


FINE in absence of Original documents

 

Above original documents are required for Customs Clearance purpose

by consignee in Jebel ali port & Sharjah Seaport

In absence of above Original documents, customs will put fine on

consignee for USD 275.00.  Hence pls ask shipper to arrange all the origina documents and curier
the same to consignee.  Pls also ensure that  

the Org Commercial invoice & P/L issued by shipper is being stamped &  

signed by shipper failing which Customs will fine consignee for USD 275


9.


Your debit Note for Freight Amount

 

If Freight amount to be collected from consignee, please raise your

Debit Note to HAKTRANS GLOBAL LOGISTICS LLC  

10.


TRADE LICENSE & Customs Import/export Code #

 

If the shipment is a commercial cargo, then the IMPORTER in UAE must
have the following :

1)  Trade License authorizing to Import the goods

2)  Customs Import/Export Code Number


In absence of above the consignee will not be able to clear the goods










AIR/AIR TRANSHIPMENT GUIDELINES & PROCEDURES  

 

For AIR/AIR Transhipment cargo below are the Procedures/guidelines to be followed for the shipments forwarded via DXB or AUH.

1.


When you get an enquiry from your customer for any AIR/AIR Trans-shipment cargo from your country to Europe or to any other final destinations via Dubai, then you need to send us the rate request with the below shipment details;

I.  COMMODITY

Ii.  Number of Pkgs

Iii. Gross Weight

Iv. Dimensions / Cbm

V.  Specify if you intend to forward the shipment from Origin to DXB airport or      AUH airport as the Transhipment cost and Air cost will vary.

Vi. Approx. ETA in DUBAI AIRPORT OR ABU DHABI AIRPORT


2.  


Once we get your above enquiry, we shall advice you our all-inclusive rates upon arrival in DXB or AUH Airport which will include the Transhipment cost in Dubai, Airfreight, FSC, Security surcharge and HAKTRANS handling charges.  All the Airfreight Charges from Origin Airport  to DXB or AUH need to be arranged/prepaid by your office.

3.  


Once you get the rates from us, you have to quote to your customer after keeping your profit margin

4.  


If your customer confirms the booking, then you need to forward the shipment to us immediately along with PRE-ALERT and copy documents like MAWB, HAWB, Commercial Invoice and Packing list.

5.  


You need to advise us your Destination Agent's address/contact details for us to consign the MAWB from Dubai to final Destinations.

6.


We then make the booking of the cargo with AIRLINES AND ADV YOU THE FLIGHT DETAILS and will reconfirm the charges to you once again.

7.


Once you get the cargo from Shipper at your end, you have to issue them your HAWB up to final destinations with the remark on the face of the HAWB & MAWB that -This is an AIR/AIR TRANSHIPMENT CARGO

 

8.


MAWB from your end to be prepared as under:

I. MAWB SHIPPER:  Your Company details
 

Ii. MAWB CONSIGNEE:  Haktrans Global Logistics LLC,
   P.O. box 124089, Dubai, U.A.E.

  TEL:  009714 2869050, FAX:  009714 2869051

  Email:  jose@haktrans.com, musthafa@haktrans.com

  Cotact:  Mr. Jose / Mr. Musthafa

Iii. Airport of destination :  Dubai Airport

Iv. Description:  Consol Cargo as per attached manifest
   -AIR/AIR Transhipment cargo

9. HAWB from your end to be prepared as under :

I.  HAWB SHIPER: Actual shipper at origin

Ii. HAWB CONSIGNEE: BANK or Actual consignee at final destination

Iii. HAWB NOTIFY: Notify Party if Bank is consignee

Iv.Final Airport of Destinations: Final airport of destinations in
    Europe or any other country

V. Description of goods :  Actual description of goods

10.


(If you are sending the goods to Abu Dhabi airport, then MAWB consignee will be different which you need to check with us before forwarding the goods to Abu Dhabi Airport)

11.


Reworking time to transfer the shipment from import department to Export department  - 01 day upon arrival into Dubai airport and 02 days upon arrival into AUH airport

12.


TRANSIT TIME - 2 to 4 days upon arrival of shipments in Dubai and till same reach at destinations in USA, CANADA, USA, AFRICA and other Middle East Countries. This is the approx. transit time and may vary.

13.  


Once the shipment arrives into Dubai or Abu Dhabi airport we shall complete the customs formalities and transfer/handover the goods from Import department to Export Department after completion of all customs Trans

-shipment formalities, Airline or their ground handling agent will ascertain the exact weight & dimensions of the packages and HAKTRANS will advise you the final weight to you accordingly. If there is any increase in weight then you need to notify your customer immediately to collect the correct freight charges for prepaid shipment but if the freight is payable by consignee, then you need to notify to your destination Agent  to collect the correct amount.


14.


Upon receipt of the MAWB copy and Freight charges from our office, you need to forward the PRE - ALERT and copy documents to your destination agent who would then notify ultimate consignee about the arrival of the cargo.


15.


If the consignee on the HAWB is BANK, You need to instruct your agent at destination to release the goods only after collecting the BANK RELEASE LETTER as this is not our responsibility. Hope the above AIR/AIR Transhipment guideline will help you to promote the AIR/AIR Transhipment business via Dubai or Abu Dhabi to Europe, Africa, USA, Canada and other final destinations.










SEA/AIR TRANSHIPMENT GUIDELINES & PROCEDURES  

Below are the procedures to be followed for the SEA/AIR TRANSHIPMENT cargo.

1.


When you get an enquiry from your customer for any AIR/AIR Trans-shipment cargo from your country to Europe or to any other final destinations via Dubai, then you need to send us the rate request with the below shipment details

I.  COMMODITY

Ii. Number of Packages

iii. Gross Weight

Iv.Dimensions / Cbm

V. Weather you would be shipping the same from origin port to Jebel Ali as     LCL or in 20’ cntr or 40’ cntrs

Vi. Approx. ETA in Jebel Ali

2.  


Once we get your above enquiry, we shall advice you our all-inclusive rates upon arrival in Jebel Ali port which will include the Transhipment cost in Dubai, Airfreight, FSC, Security surcharge and HAKTRANS handling charges. Our charges will be only upon arrival into Jebel Ali till airport of final destinations. It is the responsibility of the origin port agent or your responsibility to pay the sea freight charges to shipping line from Origin port to Jebel Ali Port.

3.  


Upon getting the rates from us, you have to quote to your customer after keeping your profit margin

4.  


If your customer confirms the booking, then you need to ship the goods on first available vessel to Jebel Ali.


5.  


Once the vessel is sailed from your end, you have to provide us the PRE-ALERT and  scan copy documents like

I.     MBL, HBL, COMMERCIAL INVOICE & PACKING LIST

Ii.    Your Prealert should have complete details of the shipments like Number        of Packages, Gross  weight, dimensions of the Packages, Vessel name,        ETD & ETA Jebel Ali port, Name of  the shipping line etc.

Iii.    You need to advise us your agent details at destination for us to        consign the MAWB from Dubai to final destinations.

6.   


We then make the booking of the cargo with Airline and advice you flight details along with the updated charges

7.    


Once you get the cargo from Shipper at your end, you have to issue them your HOUSE B/L or Multi modal Documents wherein you have to mention on the face of the HBL / Multi modal documents that this is a


- SEA/AIR TRANSHIPMENT CARGO VIA DUBAI TO FINAL DESTINATIONS
  (Mention the destinations)


8.


MBL from your end to be prepared as under:

MBL SHIPPER:   Your Company details

MBL CONSIGNEE :  Haktrans Global Logistics LLC,

P.O. box 124089, Dubai, U.A.E.

TEL:     009714 3595139, FAX:  009714 3595149

Email:     jose@haktrans.com, rasheed@haktrans.com

Contact :    Mr. Jose / Mr. Rasheed

Seaport of destination : Jebel Ali Port

Description :    Actual commodity - SEA/AIR Transhipment cargo on the face of the B/L HOUSE BILL OF LADING from your end to be prepared as under:

HBL SHIPPER:   Actual shipper at origin

HBL CONSIGNEE:   BANK or Actual consignee at final destination

HBL NOTIFY:    Notify Party if Bank is consignee

Final Destinations :  Final airport of destinations in Europe or any other country Description of goods : Actual commodity - SEA/AIR Transhipment cargo on the face of the B/L

9.


RE-WORKING TIME - upon arrival of vessel into port and delivery till Dubai airport - 1 day for FCL & 2 days if arrived as LCL


10.  


TRANSIT TIME


Once the vessel arrives into Jebel Ali port, it takes 1 day for us to get the delivery order from Shipping Line in Dubai for FCL shipment and for LCL it takes 2 days forthe CO-LOADER to issue the Delivery order to us. Hence the Transit Time upon arrival into Jebel Ali to till final destinations will be as under. This means for FCL shipment it takes 1 one day to pick up goods from Port and deliver to Airline and for LCL shipment it takes 2 days to handover the goods to airline. Transit time from Dubai airport till Europe, USA, CANADA

I.     Direct flights …Same day arrival at destinations upon handover of goods        to airline

Ii.    Indirect flights … 2 to 3 days

Iii.   TOTAL TRANSIT TIME upon arrival into Jebel Ali port till final destinations

      Approx. 2 to 3 days … for FCL cargo

      Approx. 3 to 4 days … For LCL cargo

11.  


We will bring the goods from Seaport to Airport after completion of customs formalities in Jebel Ali Port and Handover the goods to airline.


12.  


Airline or their ground handling agent will ascertain the exact weight & dimensions of the pkgs and HAKTRANS will advise you the weight accordingly. If there is  any increase in weight then you need to notify your customer immediately to collect the correct freight charges for prepaid shipment but if the freight is payable  by consignee at destination, then you need to notify to your destination Agent.

13.  


Once you get the copy of the MAWB from Dubai to destination along with flight details from us, you need to send the PRE-ALERT and copy docs to your agent at destination who would then notify ultimate consignee about the arrival of the cargo.


14.  


As the final mode of shipment is by AIR, after receiving the MAWB copy and correct weight from our Office, then the origin port agent need to prepare a dummy house Airway bill and forward the same to your agent at destination along with the cargo mangiest for customs clearance by consignee.  PLS DO NOT GIVE THIS HAWB COPY TO YOUR SHIPPER as you have already issued the House Bill of Lading to them.

15.  


You need to instruct your agent at destination to release the goods only after collecting your original HBL duly endorsed by BANK & NOTIFY party if Bank is the consignee on the HBL.


Hope the above SEA/AIR Transhipment guideline will help you to promote the SEA/AIR Transhipment business via Dubai to Europe, Africa, USA, Canada and other final destinations.